The digital world has totally changed the way people create, view and share files. Most of the organizations are now moving to the paperless office which means that the digital format is used for creating and viewing files. The companies are working day and night to improve the processes by which they are connecting with their clients. There are very strict rules for the management of the documents in most of the organizations.
The amount of creating documents has also been increased in the last few years so document management has become one of the toughest tasks. The BPI Network, a San Jose-based market research agency, has recently arranged a survey in which they found that about 83 percent of the respondents have said that the increased speed of connectivity has played an important part in producing, sharing, and managing more documents and this number is expected to increase in the coming years.
Secure enterprise collaboration systems are used by most of the companies for storing their documents. But have you ever thought that what if any document is downloaded by an employee who then leaks out the file? The security of the document will be compromised that is a big issue. Security is the topmost requirement of every organization because the official documents usually contain the confidential information. So, if any of the confidential files get hacked then the company will be in serious trouble.
PDF brought a revolution
PDF totally changed the way of creating, viewing and sharing files. Before the development of this format, the sharing of files was not easy. The main issue was that the formatting of the file was altered when it was shared between different machines. The main goal of the team was to develop a format by using which the files can be displayed in the same manner on all devices.
In 1990, John Warnock issued a “Camelot Report” in which a solution for this issue was provided. Dr. John Warnock was the co-founder of Adobe and in the year 1992, the project was further evolved into PDF. After one year, the company launched different tools for creating and viewing of PDF files. An early demo was crafted by Wulff. However, the company-wide demo was held later on which helped the people to learn that how they can transfer files to other machines without getting worried about the formatting of the file. In the start, PDF files could not be read for free i.e., the Adobe PDF Reader charged some amount for viewing the PDF files but after some time the team realized that this was not a good decision and they made the PDF viewing free of cost. This also helped in increasing the popularity of this format.
Intelligent document solution-PDF:
Nowadays, it is important that the companies must leave the legacy system and adopt the intelligent document solutions. So, in order to move from paper-based documents to digital files, then PDF is the most prominent solution available until now. PDF files can be shared easily as the sender does not need to worry that how the file will be received on the other computer. The universality of this file format makes it a first preference when the companies want to move to a digital system. Moreover, this file format also allows conversions such as you can convert the PDF files into other formats and vice versa. For example, you can convert the PDF file into Word by using any Word to PDF converter online such as Classic PDF Converter.
Companies can streamline their process and also transform into mobile, anywhere and anytime industry by implementing the PDF solutions. Nowadays, there are many online PDF software programs that provide different tools which allow customers to submit forms, signatures, inquiries, etc.
Many innovations have been done in the PDF since its inception. PDF format has provided the organizations to have full control over their documents. In this way, the organizations can keep a track of their documents in order to detect any unauthorized access. Hence, PDF is one of the most secure formats in the digital world. PDF files are read-only so that is why these files cannot be edited without leaving an electronic footprint. Most of the people use PDF to Word converters (pdf in word umwandeln) for converting the PDFs into Word in which the documents can be edited easily.
There are many PDF software programs that provide the innovative services such as tracking of documents, file update notifications, the reviews that can be shared and synchronized, protection of remote file etc.
The recent innovations in PDF format have made the cloud computing easier. The PDF files can be stored and viewed on the cloud computing devices such as Google Drive. More than one person can view the files at the same time. Hence, it is very beneficial for creating a collaborative environment in the office. This was not possible with the paper-based system as in that case, one file cannot be viewed by more than one person at the same time. Moreover, the users can also make comments to the files. Apart from this, these files can be accessed at anytime and anyplace. Therefore, you can get all the benefits of cloud computing by using the PDF format.
PDF software programs have also brought innovative tools for compressing and scanning the documents. In addition to that, the archiving of the documents has become easier with the help of this format.
So, keeping in view all these benefits and innovations, the businesses must move to the digital format. It is an opportunity and not a hurdle hence it must be availed. The internal processes of the organizations can be streamlined by using the innovative tools offered by different PDF software programs. It is very clear that those companies that need to succeed in today’s world must move to a digital document management system and in the digital world PDF is the best file format to choose. Start using it in your company and let us know how it has helped you.